Your Mid-Year Report is due by December 31, 2022

Your Project Grant Final Report is due within 45 days of the completion of the project. 

Your Grant Final Report is due by August 15, 2023

Use this form to send the NAC your monthly announcements for the Roundtable meetings. Roundtable meets on the 2nd Wednesday of each month at 1:30pm. 

To be included in the Roundtable announcements, you MUST submit via this form by midnight the Sunday just prior to Roundtable. We will only announce events/programs that are starting within the next 60 days. 

You may use this same form to submit events/programs to our calendar. There is no deadline for this. 

ELIGIBILITY:  Applicants must have non-profit tax-exempt 501(c)(3) or equivalent status and be located in Norman, Oklahoma. This grant is not open to University applicants. 

This grant provides limited funding for management support/training on organization issues including: 

·  board development

·  financial management

·  resource development

·  marketing and public relations

·  strategic planning

·  personnel development and management

·  technology. 

This support/training may be done on-site or off-site using training selected by the organization. The training format may be attendance at a seminar, individual consultation, or group consultation. These grants are available in addition to the Arts Project Grants and/or Operational Support. Awards will be granted up to $1,000. A brief report after the training is required.

MATCHING REQUIREMENT: There is no matching requirement for AMS Grants

DEADLINE: N/A

NOTIFICATION: The Norman Arts Council Grants Committee will review within a week of submission. Notification and Contract will be emailed to applicant upon final decision of the committee.

AWARD DISPERSMENT: Upon receipt of signed contract. 

FINAL REPORT: Due within 30 days of the end of the grant period. Organization may not apply for another NAC grant opportunity until the Final Report is accepted.

In addition to completing the online application and proposal narrative, applicants will be required to upload the following support materials:

• 501(c)3 exemption letter
• Current organization bylaws 
• Current list of Board members
• Copy of Current Secretary of State Charitable Organization Registration Certificate

NORMAN ARTS COUNCIL

Sudden Opportunity Grant Guidelines
MISSION:  Ensuring a vibrant and growing arts community for Norman.

ELIGIBILITY:  Applicants must have non-profit tax-exempt 501(c)(3) or equivalent status and be located in Norman, Oklahoma.  All projects must occur in Norman and take place in an American with Disabilities Act (ADA) compliant space or have an alternative form of participation to accommodate visitors with mobility disabilities. 

The Sudden Opportunity Support category provides funds for arts and humanities projects in Norman which could not have been foreseen in advance of the regular granting cycle. Grant awards to eligible applicants may be awarded for up to $2000and are contingent on the availability of Norman Arts Council funds. Check with the NAC office for availability of funds and to ensure eligibility for your project before submitting a SOS grant proposal. 

REVIEW CRITERIA:  The NAC is seeking applications for arts programs that are: 

·  Equitable: The NAC funds programs that seek diverse, equitable, and inclusive groups of artists and audiences, expanding the considerations of what “equity” means in the City of Norman, OK. 

·  Excellent: Program is original, innovative, of exceptional quality, and of enduring value.

·  Educational: Program serves to educate the direct audience and wider community through outreach that goes beyond presentation. 

·  Enticing: Program(s) will attract visitors to Norman or entice new Norman audiences to participate/attend.

Applicants will not be disqualified for not meeting all the criteria. It is encouraged, however, to try to meet as many as possible and to address the criteria directly in the proposal.

FUNDS MAY NOT BE REQUESTED FOR: 

·  Fund-raising events

·  Grants to pay existing debts or for the purchase of capital improvements or equipment

·  Programs not accessible to the general public

·  Programs performed in direct conjunction with a religious service

·  Indirect costs, other than administrative costs directly related to a program (not to exceed 20% of the requested funds).

FUNDING LIMITS: SOS grants may be requested for up to $2,000. A single organization may not apply for SOS funds more than three times in a calendar year. 

MATCHING REQUIREMENT: There is no matching requirement for SOS Grants

DEADLINE: N/A

NOTIFICATION: The Norman Arts Council Grants Committee will review within a week of submission. Notification and Contract will be emailed to applicant upon final decision of the committee.

AWARD DISPERSMENT: Upon receipt of signed contract. 

FINAL REPORT: Due within 30 days of the end of the grant period. Organization may not apply for another NAC grant opportunity until the Final Report is accepted.

COMPLETE APPLICATION REQUIREMENTS: In addition to completing the online narrative, applicant will be required to upload the following support materials:

• NAC Budget worksheet (download at https://normanarts.org/grants/sudden-opportunity-support )
• 501(c)3 exemption letter
• Current annual budget
• Current list of board of directors and officers

·  Copy of Current Secretary of State Charitable Registration Certificate

·  Copy of OU Departmental description as found in the University Handbook (OU applicants only)

Your final report is due 45 days after completion of the training or activity funded. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

Conflict of Interest Policy

This policy applies to board members, staff and certain volunteers of the Norman Arts Council. A volunteer is covered under this policy if that person has been granted significant independent decision-making authority with respect to financial or other resources of the organization. Persons covered under this policy are hereinafter referred to as “interested parties.”

Conflict of Interest

A conflict may exist where an interested party, or a relative or business associate of an interested party, directly or indirectly benefits or profits as a result of a decision made or transaction entered into by the organization.

A conflict may also exist where an interested party, or a relative or business associate of an interested party, obtains a non-financial benefit or advantage that he would not have obtained absent his/her relationship with the organization, or where his/her duty or responsibility owed to the organization conflicts with a duty or responsibility owed to some other organization.

An interested party is under a continuing obligation to disclose any actual or potential conflict of interest as soon as it is known, or reasonably should be known. 

NAC Board will be made up of people from various sectors of the Norman Community, including artists and arts administrators. Occasionally, these board members may have perceived conflicts of interest when the NAC offers opportunities such as exhibits, awards, grants, and other special programming for which they would like to be considered. The NAC does allow for board members to apply for these opportunities, but the board member must revise their conflict of interest disclosure to indicate potential benefit from said opportunities. Should a board member apply, they must abstain from any discussion/board action related to that particular program/opportunity. 

Specific Conflicts of Interest

The following are specific conflicts of interest that would preclude an individual from serving on the Norman Arts Council Board of Directors, Standing Committees, or Selection Panels:

• A spouse, partner, or close family member also serves on the same board of directors, standing committee, or selection panel
• A spouse, partner, or close family member is on NAC Staff
• Said individual is an elected official that has direct influence over public funding for the NAC

Disclosure

An interested party shall complete a questionnaire, to fully and completely disclose the material facts about any actual or potential conflicts of interest. The disclosure statement shall be completed upon his/her association with the organization, and shall be updated annually thereafter. An additional disclosure statement shall be filed at such time as an actual or potential conflict arises.

The Executive Committee shall review disclosure statements. Copies shall also be provided to the Executive Director.

Disclosure statements are kept with other official document of the organization on an electronic server.

Procedures for Review of Actual or Potential Conflicts

Whenever there is reason to believe that an actual or potential conflict of interest exists between the NAC and an interested party, the Board of Directors shall determine the appropriate organizational response. 

Where the actual or potential conflict involves an employee of the organization other than the Executive Director, the Executive Director shall, in the first instance, be responsible for reviewing the matter and may take appropriate action as necessary to protect the interests of the organization. The Executive Director shall report to the President the results of any review and the action taken. The President, in consultation with the Executive Committee, shall determine if any further board review or action is required. 

Violations of Conflict of Interest Policy

If the board of directors has reason to believe that an interested party has failed to disclose an actual or potential conflict of interest, it shall inform the person of the basis for such belief and afford the person an opportunity to explain the alleged failure to disclose.

If, after hearing the response of the interested party and making such further investigation as may be warranted in the circumstances, the board determines that the interested party has in fact failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. 

This form must be submitted to request awarded grant funds. 

Your organization may request up to 50% of the funds awarded within 90 days of the project start date.