The Sudden Opportunity Support category provides funds for arts and humanities projects which could not have been foreseen in advance of the regular granting cycle. Grant awards to eligible applicants may be awarded for up to $2000 and are contingent on the availability of Norman Arts Council funds.  Check with the NAC office for availability of funds and to ensure eligibility for your project before submitting a SOS grant proposal.  

SELECTION CRITERIA:  The NAC is seeking applications for projects that:

  • are of high quality
  • are educational, informative or entertaining
  • will be able to be successfully carried out by applicant
  • will attract visitors to Norman
  • will positively impact the community.

 Applicants will not be disqualified for not meeting all of the criteria. It is encouraged, however, to try to meet as many as possible and to address the criteria directly in the proposal.

FUNDS MAY NOT BE REQUESTED FOR: 

  • Fund-raising events
  • Grants to pay existing debts
  • the purchase of capital improvements or equipment
  • Projects not accessible to the general public
  • Projects performed in conjunction with a religious service
  • Indirect costs
DEADLINE:  The NAC Grants Committee meets to evaluate and review grant proposals prior to the monthly NAC Board of Directors meeting.  The NAC Board meets the third Friday of every month. In order to be reviewed that month, SOS grant applications must be received within the first week of the month or the application review process may be delayed until the next month.

COMPLETE APPLICATION REQUIREMENTS: Incomplete or late applications will not be accepted. In addition to completing the online narrative, applicant will be required to upload the following support materials:

  • Budget worksheet (download from http://www.normanarts.org/grants/sudden-opportunity-support/)
  • 501(c)3 exemption letter
  • Last annual financial statement or tax return (pages 1-3 of IRS 990)
  • Current annual budget
  • Current list of board of directors and officers
  • Current organization bylaws
  • Copy of OU Departmental description as found in the University Handbook (OU applicants only)

 NOTIFICATION:  Applicants will be notified within one week following the NAC Board of Directors meeting.

This grant provides limited funding for management training on organization issues including: board development, financial management, resource development, marketing and public relations, strategic planning, personnel development and management, and technology.  This training may be done on-site or off-site using training selected by the organization.  The training format may be attendance at a seminar, individual consultation or group consultation.  These grants are available in addition to the Arts Project Grants and/or Operational Support.  Awards will be granted up to $1,000.  A brief report subsequent to the training is required.

This grant is designed to provide limited funding for management training on organizational issues including: board development, financial management, resource development, marketing and public relations, strategic planning, personnel development and management, and/or technology. 

In addition to completing the online application and proposal narrative, applicants will be required to upload the following support materials:

  • 501(c)3 exemption letter
  • Current organization bylaws 

This form must be submitted to request awarded grant funds.

Your organization may request up to 60% of the funds awarded within 90 day of the project start date. 

If this is your second cash request for your final 40% of fund awarded or a request for all of the funds after completion of the project, you must also submit your FINAL REPORT to order to receive your funding. 
A mid-year report is due by December 31. Once received, that Norman Arts Council will release the first 60% of your Operational Support Funds. If extenuating circumstances make it impossible for an organizations to meet this deadline, the organization must receive approval from the NAC in advance. 
Your final report is due 30 days after completion of the training or activity funded. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!
Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline.Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!
Your final report is due by July 31st. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 
Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!

ALL COMMERCIAL VENDORS MUST FILL OUT THIS ONLINE APPLICATION TO SET UP AND SELL GOODS DURING 2ND FRIDAY ART WALK. APPLICATION AND FEE IS REQUIRED FOR EACH 2ND FRIDAY YOU PLAN TO SET UP.

VENDORS ARE REQUIRED TO PLAN YOUR LOCATION FOR SET-UP & YOU MUST GET PERMISSION FROM THE BUSINESSES NEAR OR WITHIN THE VICINITY.  PLEASE GIVE BUSINESSES AT LEAST A 3 DAY NOTICE BEFORE THESE EVENTS.  VENDORS ARE ALLOWED ON THE SIDEWALK, BUT MAY NOT BLOCK THE PEDESTRIAN WALK WAY.  ELECTRICITY WILL NOT BE PROVIDED.  TENTS, TABLES, AND CHAIRS ARE NOT PROVIDED. ALL VENDORS ARE REQUIRED TO BRING YOUR OWN NECESSARY EQUIPMENT FOR SET-UP.

VENDORS MUST BE FAMILY FRIENDLY.  

ALL FOOD TRUCKS OR TENTS-OR ANY VENDORS SELLING FOOD, WHETHER PRE-PACKAGED OR FRESHLY SERVED- ARE REQUIRED TO HAVE A LICENSE FROM THE CLEVELAND COUNTY HEALTH DEPARTMENT IN ORDER TO PARTICIPATE.  YOU ARE REQUIRED TO CONTACT THEM AT:

#405-321-4048 OR CLEVELANDENVIRONMENTAL@HEALTH.OK.GOV

TO DISCUSS LICENSING & SCHEDULE AN INSPECTION THE DAY OF THESE EVENTS.

Scholarship Program Mission:  The Norman Arts Council Arts Education Scholarships are intended to provide Norman children with the opportunity to attend arts programming that is offered outside of schools.  

APPLICATION DEADLINE: 

For Fall 2018 Programs – Friday, August 3, 2018 @ 11:59pm CST

Note: Please read application guidelines thoroughly to ensure timely completion of all requirements!

ELIGIBILITY: The Norman Arts Council invites students in grades K-8 who live or go to school in Norman, Oklahoma to apply for a scholarship to offset the cost of an arts education experience provided by an established arts organization or educator.

APPLICATIONS: The NAC has recently restructured their scholarship criteria, so there is new information. Only Applications submitted through the on-line process will be considered for funding. Applications must be 100% completed for consideration. "I don't know" or "unsure" answers will deem an incomplete application.

SELECTION CRITERIA:  The NAC is seeking applications for scholarships from students who:

  • express a strong desire to enhance their arts education experience beyond what is offered at schools
  • demonstrate a past commitment to visual or performing arts
  • have the ability to commit to the completion of the program
  • have a financial need that prevents them from funding the tuition themselves
  • priority will be given to new applicants, low income applicants, and applicants seeking funds for visual arts programs
  • $500 is the maximum award a single student will be granted
  • Applications must be 100% completed

Applicants will not be turned down for not meeting all of the criteria. It is encouraged, however, to try to meet as many as possible and to address the criteria directly in the proposal.

AWARDS:  Award notification will be by email. Due to limited funds, applicants may not receive the full funding requested and/or may not receive any funding at this time.

DISBURSEMENT OF FUNDS:  Upon award notification and receipt of agreement, the Norman Arts Council will give the awarded funds directly to the organization or individual implementing the program applied for on behalf of the student. Should the program be cancelled for any reason by the organization or individual implementing, the funds will be returned to the Norman Arts Council’s scholarship program and may be applied for during the next cycle.

COMMITMENT TO PROGRAM:  Upon award notification, the student’s parent or legal guardian will receive an agreement that states they will commit to ensuring the student’s regular attendance to the program. If the student fails to attend at least 75% of the program, the student will be asked to withdraw; any remaining funds will be returned to the Norman Arts Council’s scholarship program; and the student will not be eligible in the future.

AVAILABILITY OF FUNDS:  The total amount of scholarship funds available may be awarded to one applicant or divided among multiple applicants. The Norman Arts Council reserves the right to not award any scholarships should there be a lack of qualified candidates or shortage of scholarship funds.

LIABILITY:  Award recipients and their guardians agree to indemnify and hold harmless the NAC, its employees, its agents, and its Board of Directors, in connection with any action, claim, lawsuit, charge, or proceeding, including but not limited to any civil action in State or Federal Court, or before any State or Federal agency, which is made or brought against recipients, NAC, and/or any of NAC's employees, agents, or board members, by any person or entity, based upon and/or arising out of a recipient's use of the funds.

APPEALS:  Any applicant who is denied a scholarship in whole or in part may only appeal directly to the NAC Education Committee on the following grounds: 1) discrimination against the applicant or its membership on the basis of: race, color, national origin, gender, religion, age, or disability, which is shown to have materially and adversely affected the outcome of their application; 2) illegal activity on the part of the Education Committee or a member of the Education Committee, which is shown to have materially and adversely affected the outcome of their application. 

Norman Arts Council