This grant provides limited funding for management training on organization issues including: board development, financial management, resource development, marketing and public relations, strategic planning, personnel development and management, and technology.  This training may be done on-site or off-site using training selected by the organization.  The training format may be attendance at a seminar, individual consultation or group consultation.  These grants are available in addition to the Arts Project Grants and/or Operational Support.  Awards will be granted up to $1,000.  A brief report subsequent to the training is required.

In addition to completing the online application and proposal narrative, applicants will be required to upload the following support materials:

  • 501(c)3 exemption letter
  • Current organization bylaws 
  • Current list of Board members
  • Copy of Current Secretary of State Charitable Organization Registration Certificate



The Sudden Opportunity Support category provides funds for arts and humanities projects which could not have been foreseen in advance of the regular granting cycle. Grant awards to eligible applicants may be awarded for up to $2000 and are contingent on the availability of Norman Arts Council funds.  Check with the NAC office for availability of funds and to ensure eligibility for your project before submitting a SOS grant proposal.  

SELECTION CRITERIA:  The NAC is seeking applications for projects that:

  • are of high quality
  • are educational, informative or entertaining
  • will be able to be successfully carried out by applicant
  • will attract visitors to Norman
  • will positively impact the community.

 Applicants will not be disqualified for not meeting all of the criteria. It is encouraged, however, to try to meet as many as possible and to address the criteria directly in the proposal.

FUNDS MAY NOT BE REQUESTED FOR: 

  • Fund-raising events
  • Grants to pay existing debts
  • the purchase of capital improvements or equipment
  • Projects not accessible to the general public
  • Projects performed in conjunction with a religious service
  • Indirect costs
DEADLINE:  The NAC Grants Committee meets to evaluate and review grant proposals prior to the monthly NAC Board of Directors meeting.  The NAC Board meets the third Friday of every month. In order to be reviewed that month, SOS grant applications must be received within the first week of the month or the application review process may be delayed until the next month.

COMPLETE APPLICATION REQUIREMENTS: Incomplete or late applications will not be accepted. In addition to completing the online narrative, applicant will be required to upload the following support materials:

  • Budget worksheet (download from http://www.normanarts.org/grants/sudden-opportunity-support/)
  • 501(c)3 exemption letter
  • Last annual financial statement or tax return (pages 1-3 of IRS 990)
  • Current annual budget
  • Current list of board of directors and officers
  • Current organization bylaws
  • Copy of OU Departmental description as found in the University Handbook (OU applicants only)

 NOTIFICATION:  Applicants will be notified within one week following the NAC Board of Directors meeting.

A mid-year report is due by December 31. Once received, that Norman Arts Council will release the first 60% of your Operational Support Funds. If extenuating circumstances make it impossible for an organizations to meet this deadline, the organization must receive approval from the NAC in advance. 

Your final report is due 45 days after completion of the training or activity funded. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 


Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline.Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!
Your final report is due by July 31st. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 
Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!

This form must be submitted to request awarded grant funds. 


Your organization may request up to 50% of the funds awarded within 90 days of the project start date. 


Conflict of Interest Policy

This policy applies to board members, staff and certain volunteers of the Norman Arts Council. A volunteer is covered under this policy if that person has been granted significant independent decision-making authority with respect to financial or other resources of the organization. Persons covered under this policy are hereinafter referred to as “interested parties.”

Conflict of Interest

A conflict may exist where an interested party, or a relative or business associate of an interested party, directly or indirectly benefits or profits as a result of a decision made or transaction entered into by the organization.

A conflict may also exist where an interested party, or a relative or business associate of an interested party, obtains a non-financial benefit or advantage that he would not have obtained absent his/her relationship with the organization, or where his/her duty or responsibility owed to the organization conflicts with a duty or responsibility owed to some other organization.

An interested party is under a continuing obligation to disclose any actual or potential conflict of interest as soon as it is known, or reasonably should be known. 

NAC Board will be made up of people from various sectors of the Norman Community, including artists and arts administrators. Occasionally, these board members may have perceived conflicts of interest when the NAC offers opportunities such as exhibits, awards, grants, and other special programming for which they would like to be considered. The NAC does allow for board members to apply for these opportunities, but the board member must revise their conflict of interest disclosure to indicate potential benefit from said opportunities. Should a board member apply, they must abstain from any discussion/board action related to that particular program/opportunity. 

Specific Conflicts of Interest

The following are specific conflicts of interest that would preclude an individual from serving on the Norman Arts Council Board of Directors, Standing Committees, or Selection Panels:

  • A spouse, partner, or close family member also serves on the same board of directors, standing committee, or selection panel
  • A spouse, partner, or close family member is on NAC Staff
  • Said individual is an elected official that has direct influence over public funding for the NAC

Disclosure

An interested party shall complete a questionnaire, to fully and completely disclose the material facts about any actual or potential conflicts of interest. The disclosure statement shall be completed upon his/her association with the organization, and shall be updated annually thereafter. An additional disclosure statement shall be filed at such time as an actual or potential conflict arises.

The Executive Committee shall review disclosure statements. Copies shall also be provided to the Executive Director.

Disclosure statements are kept with other official document of the organization on an electronic server.

Procedures for Review of Actual or Potential Conflicts

Whenever there is reason to believe that an actual or potential conflict of interest exists between the NAC and an interested party, the Board of Directors shall determine the appropriate organizational response. 

Where the actual or potential conflict involves an employee of the organization other than the Executive Director, the Executive Director shall, in the first instance, be responsible for reviewing the matter and may take appropriate action as necessary to protect the interests of the organization. The Executive Director shall report to the President the results of any review and the action taken. The President, in consultation with the Executive Committee, shall determine if any further board review or action is required. 

Violations of Conflict of Interest Policy

If the board of directors has reason to believe that an interested party has failed to disclose an actual or potential conflict of interest, it shall inform the person of the basis for such belief and afford the person an opportunity to explain the alleged failure to disclose.

If, after hearing the response of the interested party and making such further investigation as may be warranted in the circumstances, the board determines that the interested party has in fact failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. 

The mission of the Norman Arts Council is: Ensuring a growing and vibrant arts community for Norman. 

All board members bring special knowledge, skills, resources, and contacts to their position on our board. So that the board and organization receive the most positive impact from their commitment to serve, each member is ask to complete this commitment form. 

We must have 2 weeks notice prior to delivering materials!
Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!
 Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us.

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

BOOKS ARE CHECKED OUT FOR 1 MONTH.
Copies are subject to availability and on a first-reserved basis. Please reserve as soon as possible!

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!
 Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us.

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!
 Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us.

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!
 Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us.

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!
 Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us.

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!
 Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!
 Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!
 Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us.

We must have 2 weeks notice prior to delivering materials!

BOOKS ARE CHECKED OUT FOR 1 MONTH.
Copies are subject to availability and on a first-reserved basis. Please reserve as soon as possible!

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!
 Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us.

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!
 

We must have 2 weeks notice prior to delivering materials!

Some project require a variety of supplies you will likely already have in your classroom. If you need additional supplies, please contact us. 

We must have 2 weeks notice prior to delivering materials!

BOOKS ARE CHECKED OUT FOR 1 MONTH.
Copies are subject to availability and on a first-reserved basis. Please reserve as soon as possible!

Norman Arts Council