Artists are invited to participate in the Norman Arts Council's annual art auction and raffle! This is an invitational exhibit of works to support the Norman Arts Council. 

Deadline to confirm participation via this form is March 1, 2019

Artwork MUST be delivered to the Norman Arts Council the week of March 11, 2019 - No Exceptions!

Artwork must be delivered ready to hang or display.

Artwork must include Title, Artist, Medium, and Dimensions clearly marked on the back or bottom of the piece.

Artists may choose to participate in either the Silent Auction or the Raffle. All work will be available for purchase through "Buy it Now" beginning the week of the event. Any work purchased prior to the event will still be exhibited at the event.

Artists may choose to donate the work 100% or to split the sale of the work 50/50 with the NAC. 

NAC reserves the right to place donated works in either the Auction or the Raffle. 


The Sudden Opportunity Support category provides funds for arts and humanities projects which could not have been foreseen in advance of the regular granting cycle. Grant awards to eligible applicants may be awarded for up to $2000 and are contingent on the availability of Norman Arts Council funds.  Check with the NAC office for availability of funds and to ensure eligibility for your project before submitting a SOS grant proposal.  

SELECTION CRITERIA:  The NAC is seeking applications for projects that:

  • are of high quality
  • are educational, informative or entertaining
  • will be able to be successfully carried out by applicant
  • will attract visitors to Norman
  • will positively impact the community.

 Applicants will not be disqualified for not meeting all of the criteria. It is encouraged, however, to try to meet as many as possible and to address the criteria directly in the proposal.

FUNDS MAY NOT BE REQUESTED FOR: 

  • Fund-raising events
  • Grants to pay existing debts
  • the purchase of capital improvements or equipment
  • Projects not accessible to the general public
  • Projects performed in conjunction with a religious service
  • Indirect costs
DEADLINE:  The NAC Grants Committee meets to evaluate and review grant proposals prior to the monthly NAC Board of Directors meeting.  The NAC Board meets the third Friday of every month. In order to be reviewed that month, SOS grant applications must be received within the first week of the month or the application review process may be delayed until the next month.

COMPLETE APPLICATION REQUIREMENTS: Incomplete or late applications will not be accepted. In addition to completing the online narrative, applicant will be required to upload the following support materials:

  • Budget worksheet (download from http://www.normanarts.org/grants/sudden-opportunity-support/)
  • 501(c)3 exemption letter
  • Last annual financial statement or tax return (pages 1-3 of IRS 990)
  • Current annual budget
  • Current list of board of directors and officers
  • Current organization bylaws
  • Copy of OU Departmental description as found in the University Handbook (OU applicants only)

 NOTIFICATION:  Applicants will be notified within one week following the NAC Board of Directors meeting.

This grant provides limited funding for management training on organization issues including: board development, financial management, resource development, marketing and public relations, strategic planning, personnel development and management, and technology.  This training may be done on-site or off-site using training selected by the organization.  The training format may be attendance at a seminar, individual consultation or group consultation.  These grants are available in addition to the Arts Project Grants and/or Operational Support.  Awards will be granted up to $1,000.  A brief report subsequent to the training is required.

This grant is designed to provide limited funding for management training on organizational issues including: board development, financial management, resource development, marketing and public relations, strategic planning, personnel development and management, and/or technology. 

In addition to completing the online application and proposal narrative, applicants will be required to upload the following support materials:

  • 501(c)3 exemption letter
  • Current organization bylaws 

This form must be submitted to request awarded grant funds. 


Your organization may request up to 60% of the funds awarded within 90 days of the project start date. 


A mid-year report is due by December 31. Once received, that Norman Arts Council will release the first 60% of your Operational Support Funds. If extenuating circumstances make it impossible for an organizations to meet this deadline, the organization must receive approval from the NAC in advance. 

Your final report is due 45 days after completion of the training or activity funded. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 


Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline.Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!
Your final report is due by July 31st. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 
Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!

Any potential 2nd Friday Norman Art Walk street performer must fill out this online application to set up to perform within the 2nd Friday footprint (200 W. Main to 300 E. Main blocks / Jones to Depot / Gray Street from Jones to Porter). Only street performers are permitted to setup on downtown Norman sidewalks.


APPLICATION IS REQUIRED FOR EACH 2ND FRIDAY YOU PLAN TO SET UP.  
DEADLINE TO REGISTER: 11:59 p.m. on the first Friday of the month

Locations will be limited and assign by Norman Arts Council. 

  • Location preference may be requested
  • Brick & mortar businesses may work with NAC to facilitate performances outside their businesses, but a permit is still required
  • We will work to accomodate all requests to the best of our ability

No equipment or electricity will be provided. 

NAC reserves the right to refuse any Street Performer Application, and refunds will be issued in this case.

On behalf of the Norman Arts Council and the City of Norman, Oklahoma, the Norman Public Arts Board seeks artist submissions for Artful Inlets.

The City of Norman operates and maintains a series of underground pipes, open channels, ditches, and roadways used to collect or convey stormwater runoff from our homes and businesses to the nearest body of water, such as a creek, stream, or lake. In urban areas, stormwater runoff from hard surfaces, like roofs and driveways, flows along the side of the road until it reaches a storm drain, which is an opening or grate in the curb connected by pipes to the nearest waterbody.  Water and other materials that enter these storm drains are transported directly to our creeks and streams without any treatment. Some of the pollutants that enter our local creeks and streams with stormwater runoff include grass clippings, oil, trash, fertilizers, pesticides, and pet waste.

The Norman Arts Council, Public Arts Board, and City of Norman are inviting artists to submit designs that will transform city storm drains into works of public art. These Artful Inlets will educate and raise awareness that pollutants that go down storm drains have a devasting impact on our local water quality.

There will be five (5) drains identified for this project. They will all be on Main Street between Porter Avenue and Santa Fe Avenue. The artwork should have a stormwater and/or water quality theme and must be adaptable to any of the five specified drains. Each selected artist will incorporate their original design into the prescribed area around the storm drain. See below for details.

It is important to note that the ornamental brick area lining Main Street sidewalks (24” to 25.5” wide by 8’ long) cannot be painted on or otherwise altered by the artist. It will be taped off and covered with plastic sheeting prior to the artist’s scheduled date and time for installation.

Submission Rules

  • Artists (or a team of artists) must be 18 years or older and a resident(s) of Cleveland County, Oklahoma. 
  • All designs must be submitted on the provided Design Worksheet.
  • Design proposals must be submitted through Submittables no later than February 22, 2019. Only applications submitted through the on-line process will be considered.
  • Artists must submit only original designs and, if selected, must install the selected, original design.
  • Submissions must include a short artist biography and information about the proposed design
  • A list of any additional materials to be used that are not provided by the Public Arts Board must also be included

Design Criteria

  • Artistic excellence
  • Feasibility of executing the proposed design
  • Incorporation of the theme
  • When designing artwork, each artist is asked to consider the following themes:
  1. Stormwater Pollution AND/OR
  2. Environmental Protection:  the importance of cleaner water
  • Each design should include a message or phrase that references one or more of the above. 
  • The design must be appropriate for a public space
  • Any materials supplied by the artist must be eco-friendly, not contribute to stormwater pollution, and be pre-approved by the Public Arts Board and the City of Norman
  • Designs may not contain any business reference, promotions, or advertisements
  • Designs may not contain any breach of intellectual property, brands or trademarks, or depiction of illegal activity

Selected Artists will receive:

  • $400.00 stipend when installation and sealing is completed
  • Clean, primed area stationed off with appropriate traffic control devices while painting
  • Tent to provide shade over the area while painting
  • Sherwin-Williams Armorseal paint – black, white, yellow, red, and blue with a non-slip additive
  • Water for painting
  • Tubs and containers for water and paint
  • Drinking water

Selected Artists must provide:

  • The original design
  • Execution of the accepted design
  • Brushes
  • Any other supplies or tools they deem necessary to execute their design

The artists will be selected based on the materials submitted in this application. Artist selection for this project will be made by a panel including City of Norman staff and members of the Norman Public Arts Board who will choose 5 artists and 1 alternate based on the Design Criteria listed above.

The Selection Panel will assign a storm drain to each artist upon selection.

Timeline

  • Submission deadline is February 22, 2019
  • Artists will be selected and notified by March 15, 2019
  • Installation of the artwork will be April 12 – 14, 2019
  • Event celebrating the artful inlets including official walking tour TBA

Defined space for artwork

The area that artists are allowed to paint is a five (5) feet by eight (8) feet area on the sidewalk above the inlet and a one (1) foot by eight (8) feet area on the pavement in front of the inlet grate (see Official Design Template). 

Artists MUST use the Official Design Template to propose designs. Although the various storm drains are shaped differently, the prepared and sealed sidewalk surrounding the drains will be in a rectangular shape. Be mindful that some changes to your design may be required to accommodate the specific location and those will be approved by the Public Arts Board.

Each storm drain is made of metal with a metal grate in front of it that varies in shape and position, as represented in the photos on the template. The shape of the drain is a rectangle. You may paint into the street up to one foot beyond the grate. The design does not have to completely fill the storm drain plot. 

It is important to note that the ornamental brick area (24” to 25.5” wide by 8’ long) cannot be painted on or otherwise altered by the artist. It will be taped off and covered with plastic sheeting prior to the artist’s scheduled date and time for installation.

Copyright

The design must be original and must not infringe on any other person’s intellectual property rights.

Each selected artist further grants the City of Norman, Norman Arts Council, and the Public Arts Board the exclusive rights to reproduce the design (including electronic images) for fundraising, educational, and promotional purposes.

Vandalism

While the City of Norman will provide a clear, vandal-resistance varnish, artists should also be aware that the City of Norman cannot prevent vandalism to said artwork, although every effort will be made to protect it.

Maintenance

The finished works will be on working drains and regular maintenance by the City may damage the artwork. Additionaly time and/or weather may eventually cause artwork to fade. If, in the opinion of the City, NAC, and PAB, the artwork can be touched-up or refreshed, reasonable attempts will be made to contact the artist to see if they want to do that work without additional compensation.

Removal

Artwork must be consistent with submitted and selected artwork. If, in the opinion of the Public Arts Board, the artwork does not reflect the submitted design, the City has the right to remove it partially or completely.

Artists can anticipate the artwork being in place a minimum of one year. However, the City and NAC have the right to remove the artwork at any time if they jointly agree that the artwork is inappropriate due to design, condition, or vandalism. The City reserves the right to remove the artwork immediately if it presents a danger to public safety or the drain needs maintenance, repair, or replacement.

Liability

Each artist agrees to indemnify and hold harmless the City of Norman, Norman Arts Council, and the Public Arts Board from any loss or damage, any and all third party claims, demands, actions, legal fees or costs for which the Artist is legally responsible, including those arising out of negligence, willful harm, or crimes by the Artist or the Artist’s employees, agent or subcontractors. This “hold harmless” agreement shall survive beyond the term of the Artist’s service contract.

The City of Norman, Norman Arts Council, and the Public Arts Board will not be liable or responsible for any bodily or personal injury or property damage of any nature that may be suffered by the Artist, their employees, agents or subcontractors in the performance of this Project, except to the extent of any negligence or misconduct on the part of the City of Norman, Norman Arts Council, and the Public Arts Board.

Commissioning of artists is implemented without preference to racial or ethnic origins, sex, sexual orientation, religious affiliation, disability or age.

The Norman Arts Council and the City of Norman reserve the right to modify this solicitation and to request additional information or proposals from any or all participating artists. The Norman Arts Council and the City of Norman also reserve the right to accept or reject, at any time prior to the commissioning of a work, any or all proposals when the acceptance, rejection, waiver or advertisement would be in the best interest of the project. In addition, they may solicit proposals from artists not responding to this call and reserves the right to select an artist outside of the pool of artists responding to this call.

Questions

Debby Williams, Public Art Manager, Norman Arts Council

debby@normanarts.org 

405-360-1162


Norman Arts Council