The Sudden Opportunity Support category provides funds for arts and humanities projects which could not have been foreseen in advance of the regular granting cycle. Grant awards to eligible applicants may be awarded for up to $2000 and are contingent on the availability of Norman Arts Council funds.  Check with the NAC office for availability of funds and to ensure eligibility for your project before submitting a SOS grant proposal.  

SELECTION CRITERIA:  The NAC is seeking applications for projects that:

  • are of high quality
  • are educational, informative or entertaining
  • will be able to be successfully carried out by applicant
  • will attract visitors to Norman
  • will positively impact the community.

 Applicants will not be disqualified for not meeting all of the criteria. It is encouraged, however, to try to meet as many as possible and to address the criteria directly in the proposal.

FUNDS MAY NOT BE REQUESTED FOR: 

  • Fund-raising events
  • Grants to pay existing debts
  • the purchase of capital improvements or equipment
  • Projects not accessible to the general public
  • Projects performed in conjunction with a religious service
  • Indirect costs
DEADLINE:  The NAC Grants Committee meets to evaluate and review grant proposals prior to the monthly NAC Board of Directors meeting.  The NAC Board meets the third Friday of every month. In order to be reviewed that month, SOS grant applications must be received within the first week of the month or the application review process may be delayed until the next month.

COMPLETE APPLICATION REQUIREMENTS: Incomplete or late applications will not be accepted. In addition to completing the online narrative, applicant will be required to upload the following support materials:

  • Budget worksheet (download from http://www.normanarts.org/grants/sudden-opportunity-support/)
  • 501(c)3 exemption letter
  • Last annual financial statement or tax return (pages 1-3 of IRS 990)
  • Current annual budget
  • Current list of board of directors and officers
  • Current organization bylaws
  • Copy of OU Departmental description as found in the University Handbook (OU applicants only)

 NOTIFICATION:  Applicants will be notified within one week following the NAC Board of Directors meeting.

This grant provides limited funding for management training on organization issues including: board development, financial management, resource development, marketing and public relations, strategic planning, personnel development and management, and technology.  This training may be done on-site or off-site using training selected by the organization.  The training format may be attendance at a seminar, individual consultation or group consultation.  These grants are available in addition to the Arts Project Grants and/or Operational Support.  Awards will be granted up to $1,000.  A brief report subsequent to the training is required.

This grant is designed to provide limited funding for management training on organizational issues including: board development, financial management, resource development, marketing and public relations, strategic planning, personnel development and management, and/or technology. 

In addition to completing the online application and proposal narrative, applicants will be required to upload the following support materials:

  • 501(c)3 exemption letter
  • Current organization bylaws 

This form must be submitted to request awarded grant funds. 


Your organization may request up to 60% of the funds awarded within 90 days of the project start date. 


A mid-year report is due by December 31. Once received, that Norman Arts Council will release the first 60% of your Operational Support Funds. If extenuating circumstances make it impossible for an organizations to meet this deadline, the organization must receive approval from the NAC in advance. 

Your final report is due 45 days after completion of the training or activity funded. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 


Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline.Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!
Your final report is due by July 31st. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 
Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!

Any potential 2nd Friday Norman Art Walk street performer must fill out this online application to set up to perform within the 2nd Friday footprint (200 W. Main to 300 E. Main blocks / Jones to Depot / Gray Street from Jones to Porter). Only street performers are permitted to setup on downtown Norman sidewalks.


APPLICATION IS REQUIRED FOR EACH 2ND FRIDAY YOU PLAN TO SET UP.  
DEADLINE TO REGISTER: 11:59 p.m. on the first Friday of the month

Locations will be limited and assign by Norman Arts Council. 

  • Location preference may be requested
  • Brick & mortar businesses may work with NAC to facilitate performances outside their businesses, but a permit is still required
  • We will work to accomodate all requests to the best of our ability

No equipment or electricity will be provided. 

NAC reserves the right to refuse any Street Performer Application, and refunds will be issued in this case.

ALL VENDORS MUST FILL OUT THIS ONLINE APPLICATION TO SET UP AND SELL GOODS DURING 2ND FRIDAY ART WALK.
APPLICATION AND $30 FEE IS REQUIRED FOR EACH 2ND FRIDAY YOU PLAN TO SET UP.  
DEADLINE TO REGISTER: MIDNIGHT ON THE 1ST FRIDAY OF THE MONTH
$100 LATE REGISTRATION FEE AFTER DEADLINE  
VENDORS MUST BE CLASSIFIED IN ONE OF THE FOLLOWING AREAS:
 

  • ARTIST
  • ARTISAN
  • LOCALLY CRAFTED MERCHANDISE
  • NONPROFIT, 501C3

 VENDORS ARE REQUIRED TO SET UP IN THE ARTS VENDOR AREA (PETERS AVE. JUST SOUTH OF MAIN STREET). PLACEMENT IS FIRST COME AND SET UP CAN BEGIN AT 5PM.
VENDORS ARE NOT ALLOWED ON THE SIDEWALKS ALONG MAIN STREET.
TENTS, TABLES, AND CHAIRS ARE NOT PROVIDED. ALL VENDORS ARE REQUIRED TO BRING YOUR OWN NECESSARY EQUIPMENT FOR SET-UP.
VENDORS MUST BE FAMILY FRIENDLY.  
ANY VENDORS SELLING FOOD, WHETHER PRE-PACKAGED OR FRESHLY SERVED- ARE REQUIRED TO HAVE A LICENSE FROM THE CLEVELAND COUNTY HEALTH DEPARTMENT IN ORDER TO PARTICIPATE.  YOU ARE REQUIRED TO CONTACT THEM AT:

#405-321-4048 OR CLEVELANDENVIRONMENTAL@HEALTH.OK.GOV
TO DISCUSS LICENSING & SCHEDULE AN INSPECTION THE DAY OF THESE EVENTS.

ALL VENDORS MUST FILL OUT THIS ONLINE APPLICATION TO SET UP AND SELL GOODS DURING 2ND FRIDAY ART WALK. 

APPLICATION AND $30 FEE IS REQUIRED FOR EACH 2ND FRIDAY YOU PLAN TO SET UP.  

DEADLINE TO REGISTER: 11:59 PM ON THE FIRST FRIDAY OF THE MONTH

$100 LATE REGISTRATION FEE AFTER DEADLINE  

VENDORS MUST BE CLASSIFIED IN ONE OF THE FOLLOWING AREAS:

  • ARTIST
  • ARTISAN
  • LOCALLY CRAFTED MERCHANDISE
  • NONPROFIT, 501C3

VENDORS ARE REQUIRED TO SET UP IN THE ARTS VENDOR AREA (PETERS AVE. JUST SOUTH OF MAIN STREET). PLACEMENT IS FIRST COME AND SET UP CAN BEGIN AT 5PM.

VENDORS ARE NOT ALLOWED ON THE SIDEWALKS ALONG MAIN STREET.

TENTS, TABLES, AND CHAIRS ARE NOT PROVIDED. ALL VENDORS ARE REQUIRED TO BRING YOUR OWN NECESSARY EQUIPMENT FOR SET-UP.

VENDORS MUST BE FAMILY FRIENDLY.  

ANY VENDORS SELLING FOOD, WHETHER PRE-PACKAGED OR FRESHLY SERVED- ARE REQUIRED TO HAVE A LICENSE FROM THE CLEVELAND COUNTY HEALTH DEPARTMENT IN ORDER TO PARTICIPATE.  YOU ARE REQUIRED TO CONTACT THEM AT:

#405-321-4048 OR CLEVELANDENVIRONMENTAL@HEALTH.OK.GOV

TO DISCUSS LICENSING & SCHEDULE AN INSPECTION THE DAY OF THESE EVENTS.

Call for Submissions - Due by 11:59 p.m. Friday, April 12, 2019

PROJECT DESCRIPTION: The Public Arts Board of Norman is seeking designs for Phase #5 of the Artist Designed Bike Racks Project. This fifth phase of the project will place artist designed bike racks across core Norman. We are looking for bike racks that can accommodate a minimum of two bicycles, one on each side of the rack (similar to traditional “U” shaped racks), and that will represent Norman’s unique aesthetic and cultural identity.

This Request for Proposals is specifically for bike racks that will be located in the following Norman parks:

Rotary Park

Saxon Park

Reaves Park

Colonial Estates

And three to be placed on West Main at locations to be determined.

The Bike Rack Project is administered by the Norman Public Arts Board and sponsored by Fowler Toyota

HONORARIUM:  Winning entries will receive a $200 honorarium.

SELECTION:  A Design Review Board composed of local arts advocates, bicycle advocates, and other community stakeholders will work with the Public Arts Board and be responsible for selecting the winning designs.

FABRICATION AND INSTALLATION:  No fabrication skills are necessary to enter this competition.  The Public Arts Board will be responsible for the fabrication and installation of winning bike rack designs.

MODIFICATIONS:  Selected designs will be produced with the intention of replicating the design as closely as possible, but the Public Arts Board reserves the right to modify the designs when it is necessary for fabrication.

ELIGIBLITY:  The competition is open to all Oklahoma artists. Only applications submitted through the online process will be considered. Applications must be 100% completed for consideration.

DESIGN SPECIFICATIONS:

• Design Worksheet: All designs must be submitted on the provided Design Worksheet. Download here: https://static1.squarespace.com/static/58d998d61b631b73087b6c32/t/5c7d9c2ce5e5f08439ce115e/1551735860123/Bike+Rack+Design+Sheet.jpg

• Dimensions: The minimum and maximum dimensions are indicated on the design worksheet for your convenience. Bike racks must have a minimum dimension of 4’ x 3’ (h x w) and may not exceed 7’ x 4’ (h x w).

FUNCTIONALITY GUIDELINES: It is important that the bike racks be functional as well as sculptural/aesthetic in nature. The Public Arts Board has partnered with local bicycle riders to provide the following guidelines regarding the functionality of the Artist Designed Bike Racks. Functionality will be an important criterion in selecting winning decisions.

• Accommodate a minimum of 2 bicycles upright by their frames

• Enable the frame and one of the two wheels to be secured using a standard u-lock

• Provide locking points that are between 1’ and 3’ above the ground

• Include no sharp edges or potential safety hazards

• Provide a gap near the bottom for pedal clearance

SUBMISSIONS: 

Artists may submit as many entries as they wish. Submissions should be made as follows:

• Worksheet: For fabrication purposes, all designs must be submitted on the designated worksheet. Winning designs will be fabricated using the scale measurements on the worksheet.

• White Background: In an effort to keep all of the designs consistent, we request that designs be submitted on a simple white background. No background images please.

• Artist Information: Artist information must be filled in on each and every individual design. Designs submitted with incomplete artist information will be disqualified.

• Content: Bike rack designs cannot directly advertise or advocate for any particular entity or organization (i.e. Walmart, University of Oklahoma, Zoos, Museums etc.). Also, winning designs must be appropriate for use in the public domain.

• No “Wheel Benders”: In the bicycle community, bike racks that hold bike racks upright by the wheel are known as “wheel benders”. The bike racks that are used by bicyclists and bike advocates support bikes by their frame instead of the wheel. Designs that appear to encourage “wheel bending” type bike parking will be eliminated from this competition.

• Materials and Line Widths: Bike racks will be fabricated using 1”, 2” and 3” diameter steel tube in both square and round stock. Artists may utilize up to 3 line widths to reflect these materials in their design. Artists may also suggest their tube stock preferences; square, round, or indicate a combination of square and round.

• Hardscape Mounting: To insure that the racks can be securely mounted to the hardscape, designs must intersect with the ground plane in at least 2 points.

• Colors: The following palette has been selected for the project; however, PLEASE NOTE, that each bike rack must be monochromatic. Also, because of a safety issue and lack of visibility, black is not included in the following color choices. Artists may choose a single color for their design from this palette:


Color Palette 


TIMELINE:

Call for Entries Issued: Friday, March 1, 2019
Submission Deadline: Friday, April 12, 2019
Competition Winners Notified: April 19, 2019
Installation: To be determined, 2019

FURTHER INFORMATION: 

For more information, please contact Norman Arts Council at nac@normanarts.org or by calling (405) 360-1162.

Norman Arts Council