The Sudden Opportunity Support category provides funds for arts and humanities projects which could not have been foreseen in advance of the regular granting cycle. Grant awards to eligible applicants may be awarded for up to $2000 and are contingent on the availability of Norman Arts Council funds.  Check with the NAC office for availability of funds and to ensure eligibility for your project before submitting a SOS grant proposal.  

SELECTION CRITERIA:  The NAC is seeking applications for projects that:

  • are of high quality
  • are educational, informative or entertaining
  • will be able to be successfully carried out by applicant
  • will attract visitors to Norman
  • will positively impact the community.

 Applicants will not be disqualified for not meeting all of the criteria. It is encouraged, however, to try to meet as many as possible and to address the criteria directly in the proposal.

FUNDS MAY NOT BE REQUESTED FOR: 

  • Fund-raising events
  • Grants to pay existing debts
  • the purchase of capital improvements or equipment
  • Projects not accessible to the general public
  • Projects performed in conjunction with a religious service
  • Indirect costs
DEADLINE:  The NAC Grants Committee meets to evaluate and review grant proposals prior to the monthly NAC Board of Directors meeting.  The NAC Board meets the third Friday of every month. In order to be reviewed that month, SOS grant applications must be received within the first week of the month or the application review process may be delayed until the next month.

COMPLETE APPLICATION REQUIREMENTS: Incomplete or late applications will not be accepted. In addition to completing the online narrative, applicant will be required to upload the following support materials:

  • Budget worksheet (download from http://www.normanarts.org/grants/sudden-opportunity-support/)
  • 501(c)3 exemption letter
  • Last annual financial statement or tax return (pages 1-3 of IRS 990)
  • Current annual budget
  • Current list of board of directors and officers
  • Current organization bylaws
  • Copy of OU Departmental description as found in the University Handbook (OU applicants only)

 NOTIFICATION:  Applicants will be notified within one week following the NAC Board of Directors meeting.

This grant provides limited funding for management training on organization issues including: board development, financial management, resource development, marketing and public relations, strategic planning, personnel development and management, and technology.  This training may be done on-site or off-site using training selected by the organization.  The training format may be attendance at a seminar, individual consultation or group consultation.  These grants are available in addition to the Arts Project Grants and/or Operational Support.  Awards will be granted up to $1,000.  A brief report subsequent to the training is required.

This grant is designed to provide limited funding for management training on organizational issues including: board development, financial management, resource development, marketing and public relations, strategic planning, personnel development and management, and/or technology. 

In addition to completing the online application and proposal narrative, applicants will be required to upload the following support materials:

  • 501(c)3 exemption letter
  • Current organization bylaws 

This form must be submitted to request awarded grant funds.

Your organization may request up to 60% of the funds awarded within 90 day of the project start date. 

If this is your second cash request for your final 40% of fund awarded or a request for all of the funds after completion of the project, you must also submit your FINAL REPORT to order to receive your funding. 
A mid-year report is due by December 31. Once received, that Norman Arts Council will release the first 60% of your Operational Support Funds. If extenuating circumstances make it impossible for an organizations to meet this deadline, the organization must receive approval from the NAC in advance. 
Your final report is due 30 days after completion of the training or activity funded. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!
Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline.Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!
Your final report is due by July 31st. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 
Your final report is due 30 days after completion of the project. Remaining award funds will automatically be forfeited by any organization that fails to submit the COMPLETE Final Report by the deadline. Organizations that do not submit a final report on time may not be allowed to apply for future Norman Arts Council funding. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must receive approval from the NAC in advance. 

DO NOT FORGET TO SUBMIT YOUR CASH REQUEST AS WELL!!
Ends on January 19, 2018

Application Guidelines-ARTS PROJECT SUPPORT (Maximum Total Request - $18,000)

MISSION:  The Norman Arts Council shall enrich the Norman community by stimulating artistic, cultural and economic growth through the support and promotion of the arts. 

ELIGIBILITY:  The Norman Arts Council (NAC) is calling for grant applications for Arts Project Support.  Applicants must have non-profit tax-exempt 501(c)(3) or equivalent status and be located in Norman, Oklahoma.  All projects must occur in Norman and take place in an American with Disabilities Act (ADA) compliant space.

APPLICATIONS:  All applications will be submitted online at www.http://normanarts.submittable.com/submit . Applications may be accessed at this website starting on November 15, 2017.  It is encouraged that submitted application forms be printed and saved by the applicants. 

MANDATORY MEETING:  New organizations wishing to apply for an Arts Project Grant or Organizational Support Grant for the first time must schedule a meeting with the Norman Arts Council prior to applying.

DEADLINE: The deadline for 2018 – 2019 grant applications is 11:59pm, Friday, January 19, 2018. Early submission is encouraged.  All questions should be addressed to the NAC office or at the mandatory training sessions.  Individual help is available for applicants who request it prior to the deadline.

Applicants for this grant may not apply for the Community Based Organizational Support Grant.

ARTS PROJECT: 1.) a single event, performance, and/or work of art, or 2.) a series of events, performances, and/or works of art which are promoted and marketed as a single integrated occurrence

SELECTION CRITERIA:  The NAC is seeking applications for arts projects that:

·       are of high quality

·       are educational

·       are informative or entertaining

·       can be successfully carried out by applicant

·       will attract visitors to Norman

·       will positively impact the community

·       will serve the community in a unique way

·       will promote cultural equity through awareness and involvement within our community.

Applicants will not be disqualified for not meeting all of the criteria. It is encouraged, however, to try to meet as many as possible and to address the criteria directly in the proposal.

An applicant may apply for no more than three (3) Arts Project Grants not to exceed a total of $18,000 combined. The amount requested for each grant is left to the discretion of the applicant. If multiple applicants apply using the same 501(c)(3), they will be counted as ONE ORGANIZATION and can receive no more than $18,000 combined.  The amount awarded for each grant will be determined by the review panel.

MATCHING REQUIREMENTS, DURATION OF AWARDS AND FUNDING ALLOCATION: The amount requested for each Arts Project grant may not exceed 50% of the total project budget. All grant monies must go directly to the activities of the project.  Projects must be completed by June 30, 2019.  Applicants may request up to 60% of their award 90 days prior to the event. NAC withholds the balance of the award until the project’s completion and the submission of an approved Final Report.

FUNDS MAY NOT BE REQUESTED FOR: 

·       Fund-raising events

·       Grants to pay existing debts or for the purchase of capital improvements or equipment

·       Projects not accessible to the general public

·       Projects performed in conjunction with a religious service

·       Indirect costs, other than administrative costs directly related to a project (not to exceed 50% of the requested funds).

COMPLETE APPLICATION REQUIREMENTS FOR ARTS PROJECT SUPPORT: Incomplete applications will not be accepted or reviewed.

Applicants will be required to submit the following during the application process:

1.     Non-University Applicants or University Applicants with their own independent 501(c)(3) status:

a)      Online Grant Application/Narrative

b)     Project budget (form provided on NAC website)

c)      Be prepared to upload the following documents:

·       Copy of the applicant’s federal non-profit 501(c)(3) exemption status letter

·       Applicant’s last 990 tax return (pages 1-3 of IRS form 990).  If the organization is not required to file form 990 because they do not meet the minimum annual budget threshold, then submit verification of post card filing and most recent end-of-year financial statement.

·       Current annual budget

·       Current list of board of directors and officers with assigned responsibilities (if applicable)

·       Current organization bylaws

·       Copy of Secretary of State Charitable Organization Registration Certificate reflecting active status. For more information on this, visit: https://occf.org/documents/SB1070HowToComply.pdf

2.     University applicants:

a)     A grant proposal

b)    Project budget (form provided on NAC website)

c)     Be prepared to upload the following documents:

·       Copy of the 501(c)(3) exemption status letter

·       Copy of the departmental description (or equivalent) as found in the University Handbook of the department (or equivalent) overseeing the project.

REPORTING AND RECORDS:  The Final Report is due 30 days after completion of the project.  Failure to meet this deadline will result in forfeiture of funds. Grant recipients must provide the NAC with a full final project budget and Final Report.  (Forms are available on the NAC website.)  The Final Report must describe the project and will require you to upload digital copies of all programs, brochures, flyers, original press releases, news clippings and related documents.  In addition, the Final Report will ask for detailed information such as; 1.) Estimated audiences, by age, 2.) Estimated number of hotel stays, 3.) Number of paid artists involved, 4.) Number of un-paid artists involved, 5.) Sales tax collected (both by organization and vendors.)  Grant recipients must retain accounting records and supporting documents for three years following the completion of the project.  NAC shall have access to these records as necessary for audits, examinations, and other purposes. 

Remaining award funds will automatically be forfeited by any organization that fails to submit a final report by the above deadline. Failure to submit the final report will be noted in the organization’s file and will be taken into consideration by the Grants Award Panel during the next granting cycle. If extenuating circumstances make it impossible for an organization to meet this deadline, the organization must contact the NAC prior to the deadline.

MODIFICATIONS TO PROJECTS:  Any modifications or alterations in the projects, including project start and end dates, project scale/scope, and major changes in project staff or artists involved, must be submitted in writing to the NAC office and must be approved by the NAC Grants committee. Failure to contact the NAC regarding project changes will result in forfeiture of funds for this project.

Ends on January 19, 2018

Application Guidelines - COMMUNITY BASED ORGANIZATIONAL SUPPORT

(Maximum award - $20,000)

MISSION:  The Norman Arts Council shall enrich the Norman community by stimulating artistic, cultural and economic growth through the support and promotion of the arts. 

ELIGIBILITY:  The Norman Arts Council (NAC) is calling for grant applications for 1.) Arts Project Support, and 2.) Organizational Support.  Applicants must have non-profit tax-exempt 501(c)(3) or equivalent status and be located in Norman, Oklahoma.  All projects must occur in Norman and take place in an American with Disabilities Act (ADA) compliant space.

APPLICATIONS:  All applications will be submitted online at www.http://normanarts.submittable.com/submit . Applications may be accessed at this website starting on November 15, 2017.  It is encouraged that submitted application forms be printed and saved by the applicants. 

MANDATORY MEETING:  New organizations wishing to apply for an Arts Project Grant or Organizational Support Grant for the first time must schedule a meeting with the Norman Arts Council prior to applying

DEADLINE: The deadline for 2018 – 2019 grant applications is 11:59pm, Friday, January 19, 2018. Early submission is encouraged.  All questions should be addressed to the NAC office or at the mandatory training sessions.  Individual help is available for applicants who request it prior to the deadline.

Applicants for this grant may not apply for Arts Project Grants.  

COMMUNITY BASED ORGANIZATION:  An arts organization based in Norman, OK that is not university related.

NOTE: Organizations wishing to apply in this category must receive approval from the Norman Arts Council before applying.

A community based arts organization may apply for organizational support for the year-round activities of the organization.  A potential award will not exceed $20,000 for the fiscal year and will not exceed 15% of the organization’s current yearly budget in Norman.  Each applicant will be required to provide a detailed plan for the use of the organizational support documenting how the funds would be used to 1.) Enhance the organization’s scope and mission in comparison to past years and 2.) Strengthen the management of the organization.  Recipients of this grant will be required to acknowledge the support of the Norman Arts Council as a major sponsor of all the organization’s activities, except fund-raising events.  The Grants Review Panel will recommend the award amounts up to the allowable amount. 

Organizations in this category will be awarded their grant funding for two years. This grant application will only be available every other year. In the event that the funds available for the grant is reduced or cancelled by the City of Norman, the parties will agree in their contract that the amount of granted may be reduced accordingly or the agreement may be cancelled in its entirety upon written notice of the Norman Arts Council.

COMPLETE APPLICATION REQUIREMENTS FOR ORGANIZATIONAL SUPPORT:  Incomplete applications will not be accepted or reviewed.

Applicants will be required to submit the following during the application process:

a)      Submit a detailed plan for the use of the organizational support documenting how the funds would be used

b)     List methods for acknowledging the support of this grant

c)      Describe the plan of evaluating the effectiveness of this grant

d)     Describe the organization’s effort to promote cultural equity through awareness and involvement within our community.

e)     Be prepared to upload the following documents:

·       Copy of current strategic plan for the organization

·       Copy of the applicant’s federal non-profit 501 (c)(3) exemption status letter

·       List of current Board of Directors and Officers

·       Copy of the current year’s budget       

·       Applicant’s last 990 tax return (pages 1-3 of IRS form 990).  If the organization is not required to file form 990 because they do not meet the minimum annual budget threshold, then submit verification of post card filing and most recent end-of-year financial statement.

·       List of employees and/or contract positions with job descriptions

·       Copy of the organization’s history

·       Copy of Secretary of State Charitable Organization Registration Certificate reflecting active status

DURATION OF AWARDS AND FUNDING ALLOCATIONS:  The Organizational Support covers the fiscal year of July 1 through June 30 for two consecutive years.  Applications may request up to 50% of their award when submitting their mid-year report (due December 31), which summarizes the successful use of the funds and notes of any major changes to their original plan for the use of the funds to date.  NAC withholds the balance of the award until the submission of an approved Final Report. 

YEAREND FINAL REPORT:  The Final Report is due by July 31 annually.  Failure to meet this deadline will result in forfeiture of funds. (The Final Report Form is available on the NAC website.)  The Report will ask for a description of the organization’s activities, key achievements, and any planned goals that were not achieved.  It should also include copies of all programs, brochures, flyers, original press releases, news clippings, and related documents.   In addition, the Final Report will ask for detailed information such as; 1.) Estimated number of audience attendees/participants, by age, for all programs, 2.) Estimated number of hotel stays generated throughout the year, 3.) Number of paid artists involved throughout the year, 4.) Number of un-paid artists involved throughout the year, 5.) Number of volunteers involved throughout the year, 6.) Total of sales tax collected for the year (both by organization and vendors.)  Grant recipients must retain accounting records and supporting documents for three years following the completion of the project.  NAC shall have access to these records as necessary for audits, examinations, and other purposes. 

ALL COMMERCIAL VENDORS MUST FILL OUT THIS ONLINE APPLICATION TO SET UP AND SELL GOODS DURING 2ND FRIDAY ART WALK. APPLICATION AND FEE IS REQUIRED FOR EACH 2ND FRIDAY YOU PLAN TO SET UP.

VENDORS ARE REQUIRED TO PLAN YOUR LOCATION FOR SET-UP & YOU MUST GET PERMISSION FROM THE BUSINESSES NEAR OR WITHIN THE VICINITY.  PLEASE GIVE BUSINESSES AT LEAST A 3 DAY NOTICE BEFORE THESE EVENTS.  VENDORS ARE ALLOWED ON THE SIDEWALK, BUT MAY NOT BLOCK THE PEDESTRIAN WALK WAY.  ELECTRICITY WILL NOT BE PROVIDED.  TENTS, TABLES, AND CHAIRS ARE NOT PROVIDED. ALL VENDORS ARE REQUIRED TO BRING YOUR OWN NECESSARY EQUIPMENT FOR SET-UP.

VENDORS MUST BE FAMILY FRIENDLY.  

ALL FOOD TRUCKS OR TENTS-OR ANY VENDORS SELLING FOOD, WHETHER PRE-PACKAGED OR FRESHLY SERVED- ARE REQUIRED TO HAVE A LICENSE FROM THE CLEVELAND COUNTY HEALTH DEPARTMENT IN ORDER TO PARTICIPATE.  YOU ARE REQUIRED TO CONTACT THEM AT:

#405-321-4048 OR CLEVELANDENVIRONMENTAL@HEALTH.OK.GOV

TO DISCUSS LICENSING & SCHEDULE AN INSPECTION THE DAY OF THESE EVENTS.

Ends on December 1, 2017

Scholarship Program Mission:  The Norman Arts Council Arts Education Scholarships are intended to provide Norman children with the opportunity to attend arts programming that is offered outside of schools.  

APPLICATION DEADLINE:

For Spring 2018 Programs – December 1, 2017 @ 11:59pm CST

Note: Please read application guidelines thoroughly to ensure timely completion of all requirements!

ELIGIBILITY:  The Norman Arts Council invites students in grades K-8 who live or go to school in Norman, Oklahoma to apply for a scholarship to offset the cost of an arts education experience provided by an established arts organization or educator.

APPLICATIONS: The NAC restructured their scholarship criteria this past winter, so there is new information here. Only Applications submitted through the on-line process will be considered for funding. Applications must be 100% completed for consideration. "I don't know or "unsure" answers will deem an incomplete application.

SELECTION CRITERIA:  The NAC is seeking applications for scholarships from students who:

  • express a strong desire to enhance their arts education experience beyond what is offered at schools
  • demonstrate a past commitment to visual or performing arts
  • have the ability to commit to the completion of the program
  • have a financial need that prevents them from funding the tuition themselves
  • priority will be given to new applicants, low income applicants, and applicants seeking funds for visual arts programs
  • $500 is the maximum award a single student will be granted
  • Applications must be 100% completed

Applicants will not be turned down for not meeting all of the criteria. It is encouraged, however, to try to meet as many as possible and to address the criteria directly in the proposal.

AWARDS:  Award notification will be by mail. Due to limited funds, applicants may not receive the full funding requested and/or may not receive any funding at this time.

DISBURSEMENT OF FUNDS:  Upon award notification and receipt of agreement, the Norman Arts Council will give the awarded funds directly to the organization or individual implementing the program applied for on behalf of the student. Should the program be cancelled for any reason by the organization or individual implementing, the fund will be returned to the Norman Arts Council’s scholarship program and may be applied for during the next cycle.

COMMITMENT TO PROGRAM:  Upon award notification, the student’s parent or legal guardian will receive an agreement that states they will commit to ensuring the student’s regular attendance to the program. If student fails to attend at least 75% of the program, the student will be asked to withdraw; any remaining funds will be returned to the Norman Arts Council’s scholarship program; and the student will not be eligible in the future.

AVAILABILITY OF FUNDS:  The total amount of scholarship funds available may be awarded to one applicant or divided among multiple applicants. The Norman Arts Council reserves the right to not award any scholarships should there be a lack of qualified candidates or shortage of scholarship funds.

LIABILITY:  Award recipients and their guardians agree to indemnify and hold harmless the NAC, its employees, its agents, and its Board of Directors, in connection with any action, claim, lawsuit, charge, or proceeding, including but not limited to any civil action in State or Federal Court, or before any State or Federal agency, which is made or brought against recipients, NAC, and/or any of NAC's employees, agents, or board members, by any person or entity, based upon and/or arising out of a recipient's use of the funds.

APPEALS:  Any applicant who is denied a scholarship in whole or in part may only appeal directly to the NAC Education Committee on the following grounds: 1) discrimination against the applicant or its membership on the basis of: race, color, national origin, gender, religion, age, or disability, which is shown to have materially and adversely affected the outcome of their application; 2) illegal activity on the part of the Education Committee or a member of the Education Committee, which is shown to have materially and adversely affected the outcome of their application.